(Updated) Upcoming change: disabling Teams meeting recording expiration notification emails

🚨 The Signal: A new PowerShell control allows tenant administrators to disable notification emails for Microsoft Teams meeting recording expiration and deletion. This provides granular control over user communication regarding data retention, without altering the underlying retention policies.

The Impact

SharePoint and Global Administrators are affected, with a low security risk related to communication of data deletion.

  • SharePoint Administrators: Can disable notifications, potentially reducing user awareness of data deletion.
  • Global Administrators: Can disable notifications, potentially reducing user awareness of data deletion.
  • End Users: May no longer receive notifications about their meeting recordings expiring or being deleted, impacting data awareness.

The Action

  1. Review current organizational policy on informing users about data retention and deletion.
  2. Connect to SharePoint Online PowerShell.
  3. To disable notifications: Set-SPOTenant -ShowTeamsMeetingRecordingExpirationNotifications $false
  4. To re-enable notifications (default): Set-SPOTenant -ShowTeamsMeetingRecordingExpirationNotifications $true
  5. Communicate any changes in notification policy to end-users.

Domain: SharePoint · Impact: low · Workload: Teams