(Updated) Outlook Mobile: Follow a meeting option

🚨 The Signal: Outlook Mobile introduces a 'Follow' meeting option, prompting organizers to record and share updates. This changes RSVP behavior and may increase meeting content creation, impacting data governance and retention policies.

The Impact

All Outlook Mobile users are affected; the security risk is a potential increase in unmanaged meeting recordings and associated data, complicating data governance.

  • End-users: New 'Follow' option changes meeting RSVP workflow.
  • Organizers: May be prompted to record meetings, increasing data creation.
  • Security/Governance Teams: Potential increase in unmanaged meeting recordings and associated data.
  • Helpdesk: Requires awareness of new UI and feature behavior for support.

The Action

  1. Review existing Microsoft Purview retention policies for meeting recordings to ensure they align with organizational data governance requirements.
  2. Communicate to users the implications of 'Following' a meeting, particularly regarding recording consent and data retention.
  3. Update internal documentation and helpdesk training to reflect the new 'Follow' option and its impact on meeting data.
  4. Assess the potential increase in storage consumption for meeting recordings and adjust resource planning if necessary.

Domain: Exchange · Impact: medium · Workload: Exchange Online