Custom templates in Microsoft Planner

🚨 The Signal: Microsoft Planner now allows users to create and share custom plan templates within Microsoft 365 Groups. This standardizes project setup but introduces new vectors for information sprawl and potential unauthorized content.

The Impact

Microsoft 365 Group members are affected, increasing the risk of unmanaged content proliferation and potential exposure of sensitive task information.

• End users: Can inadvertently share sensitive task details via templates.
• Microsoft 365 Group owners: Need to monitor template content for compliance.
• Security teams: Face increased risk of data sprawl and unapproved content.
• Compliance teams: Must update policies for template content and sharing.

The Action

1. Review existing Microsoft 365 Group governance policies for content sharing.
2. Communicate best practices for template creation and sharing to users.
3. Educate users on not including sensitive data in Planner templates.
4. Consider implementing data loss prevention (DLP) policies for Planner content if available.

Domain: Other · Impact: medium · Workload: Other