Microsoft Viva: Create and customize Power BI reports

🚨 The Signal: Viva Insights users can now customize Power BI reports for Copilot adoption and agent activity. This allows deeper analysis of AI usage but requires careful review of data access and sharing permissions.

The Impact

Eligible Viva Insights users can customize Copilot reports, increasing the risk of sensitive data exposure if existing access controls are not rigorously reviewed.

• Chief Officers: Enhanced data analysis capabilities, but increased risk of over-sharing sensitive Copilot usage data.
• Group Managers: Greater insight into team Copilot adoption, with potential for inadvertent exposure of team-specific metrics.
• Viva Insights Analysts: More powerful reporting tools, demanding strict adherence to data handling and privacy policies.
• Delegates: Ability to customize reports, necessitating clear guidelines on data access and sharing boundaries.

The Action

1. Review existing Viva Insights roles and permissions for Copilot Analytics access via Microsoft 365 admin center > Settings > Org settings > Viva Insights.
2. Verify Power BI sharing settings for reports generated within Viva Insights to prevent unintended data dissemination.
3. Update internal data governance policies to specifically address customized Copilot adoption and agent activity reports.
4. Communicate data handling best practices to all eligible users with access to customize these reports.
5. Audit access logs for Viva Insights and Power BI to monitor report customization and sharing activities.

Domain: Other · Impact: medium · Workload: Microsoft Purview