Microsoft Whiteboard: Retirement of legacy whiteboards and transition to OneDrive-backed whiteboards

🚨 The Signal: Microsoft Whiteboard is moving to OneDrive-backed storage. Legacy whiteboards will be permanently deleted after September 5, 2026, if not migrated. This impacts data retention and compliance for unmigrated content.

The Impact

Organizations with legacy Whiteboard content face data loss risk if content is not migrated to OneDrive-backed storage.

• Enterprise admins: Risk of permanent data loss for unmigrated legacy whiteboards.
• Users with personal accounts: Loss of Whiteboard creation/editing capabilities.
• Organizations using standalone app: Application will be deprecated, requiring transition to web/integrated versions.

The Action

1. Identify legacy Whiteboard content within your tenant requiring migration.
2. Utilize the provided migration tooling to transition legacy whiteboards to OneDrive-backed storage.
3. Communicate the change to users, especially those with personal accounts or using the standalone app.
4. Verify successful migration and data integrity of critical Whiteboard content.
5. Plan for the deprecation of the standalone Whiteboard app and guide users to integrated experiences.

Domain: SharePoint · Impact: high · Workload: OneDrive · Essential Eight: Regular Backups · ISM: ISM-1511, ISM-1515, ISM-1705, ISM-1706, ISM-1707, ISM-1708, ISM-1810, ISM-1811, ISM-1812, ISM-1813, ISM-1814