Outlook: Name pronunciation on profile card in Outlook web and Outlook desktop

🚨 The Signal: Users can now record and share name pronunciations on their Outlook profile cards. This feature, while promoting inclusivity, introduces new audio data into the M365 environment, requiring consideration for data governance and privacy.

The Impact

All users are affected by new data storage, creating a low privacy risk.

• End Users: Can record personal audio, increasing personal data stored.
• Admins: Need to understand new data types for retention and eDiscovery.
• Security Team: Must assess privacy implications of audio recordings.

The Action

1. Review existing data retention policies for audio content.
2. Update privacy statements to reflect storage of name pronunciations.
3. Communicate to users about the optional nature and privacy of this feature.

Domain: M365-Apps · Impact: low · Workload: M365 Apps