Microsoft Purview compliance portal: Data Lifecycle Management - Retention based on Last Accessed for files in OneDrive and SharePoint

🚨 The Signal: Purview now supports retention policies for OneDrive and SharePoint files based on their last access date. This enhances data lifecycle management, ensuring less frequently accessed data is managed according to policy, reducing data sprawl and potential exposure.

The Impact

Security teams and compliance officers are affected by improved data lifecycle management, reducing data exposure risk.

• Security Teams: Reduced risk of data sprawl and over-retention.
• Compliance Officers: Enhanced ability to meet data disposal requirements.
• Data Owners: Clearer understanding of data retention periods.
• IT Administrators: New options for automated data management.

The Action

1. Navigate to Microsoft Purview compliance portal > Data lifecycle management > Microsoft 365 > Retention policies.
2. Create a new retention policy or modify an existing one.
3. Select 'Adaptive' or 'Static' scope for SharePoint sites and OneDrive accounts.
4. Choose 'Retain items based on when they were last modified or created' and select 'Last accessed' as the basis.
5. Define the retention period and actions (e.g., delete, retain).

Impact: medium · Workload: Microsoft Purview