Microsoft Purview compliance portal: Information Protection - Scan cold files in SharePoint and OneDrive for sensitive information

🚨 The Signal: Microsoft Purview can now scan all existing SharePoint and OneDrive files for sensitive data, applying labels and classifications. This enhances data protection by ensuring comprehensive coverage of cold storage.

The Impact

Security teams and data owners are affected, reducing the risk of sensitive data exposure in previously unscanned files.

• Security Teams: Reduced risk of data exfiltration from cold storage.
• Data Owners: Improved compliance with data handling policies.
• Compliance Officers: Enhanced reporting and attestation capabilities.
• Admins: Streamlined sensitive data discovery and classification.

The Action

1. Navigate to Microsoft Purview compliance portal > Information Protection > Data Scanners.
2. Create a new content scan job targeting SharePoint and OneDrive.
3. Configure sensitive information types and classification labels.
4. Define auto-labeling policies based on scan results.
5. Monitor scan reports for sensitive data findings and labeling efficacy.

Domain: Purview · Impact: high · Workload: Microsoft Purview