SharePoint: Microsoft 365 Archive file-level archiving

🚨 The Signal: Microsoft 365 Archive now supports file-level archiving, allowing granular data retention and deletion. This enhances data lifecycle management and compliance, reducing over-retention risks.

The Impact

Security teams and compliance officers are affected by enhanced data lifecycle controls, reducing risks associated with data over-retention.

• Security Teams: Reduced risk of data over-retention due to granular archiving.
• Compliance Officers: Improved ability to meet regulatory data retention requirements.
• Data Stewards: Enhanced control over specific file lifecycles and disposition.
• Legal Teams: Better defensibility in eDiscovery due to precise data management.

The Action

1. Review existing Microsoft 365 Archive policies for site-level archiving.
2. Evaluate current data retention schedules for opportunities to apply file-level archiving.
3. Configure new or update existing Microsoft 365 Archive policies to leverage file-level archiving for sensitive data.
4. Train relevant administrators on the new file-level archiving capabilities and best practices.
5. Monitor archive reports in Microsoft Purview to ensure policies are applied correctly.

Domain: Purview · Impact: medium · Workload: Microsoft Purview · Essential Eight: Regular Backups · ISM: ISM-1511, ISM-1515, ISM-1705, ISM-1706, ISM-1707, ISM-1708, ISM-1810, ISM-1811, ISM-1812, ISM-1813, ISM-1814