SharePoint: SharePoint eSignature for Microsoft Word

🚨 The Signal: SharePoint now supports native eSignatures for Word documents, requiring admin enablement. This introduces a new method for document approval, impacting data integrity and non-repudiation controls within the M365 ecosystem.

The Impact

Admins and Security Teams are affected by new configuration requirements and the need to assess the security implications of eSignatures.

• Security Teams: New eSignature process requires security assessment.
• Admins: Must enable and configure the eSignature feature.
• Compliance Teams: Review eSignature validity for regulatory needs.
• End Users: New method for signing documents, requiring training.

The Action

1. Review Microsoft's guidance on SharePoint eSignature capabilities and limitations.
2. Assess the legal and compliance requirements for eSignatures within your organisation.
3. Develop a policy for the use of SharePoint eSignatures, including document types and approval workflows.
4. Enable SharePoint eSignature in the Microsoft 365 Admin Center (if deemed appropriate).
5. Monitor audit logs for eSignature activities and ensure proper record-keeping.

Domain: SharePoint · Impact: medium · Workload: SharePoint