SharePoint: Document Libraries - A new forms experience for streamlined document collection

🚨 The Signal: SharePoint Document Libraries now support native forms for collecting files and metadata. This streamlines data collection but introduces new vectors for data ingress and potential oversharing, requiring careful governance.

The Impact

All users are affected, with a moderate security risk due to potential for unmanaged data collection and oversharing.

• End Users: Risk of inadvertently sharing sensitive data via forms.
• Admins: Increased complexity in managing data ingress and access controls.
• Security Team: New vector for data exfiltration or unauthorized data collection.
• Compliance Team: Challenges in auditing and maintaining data governance policies.

The Action

1. Review SharePoint site permissions and sharing policies for document libraries.
2. Educate users on appropriate use of forms for data collection and sharing boundaries.
3. Implement data loss prevention (DLP) policies to monitor form submissions for sensitive information.
4. Regularly audit SharePoint sites for newly created forms and their sharing configurations.
5. Consider creating a policy for form creation and data collection within SharePoint.

Domain: SharePoint · Impact: medium · Workload: SharePoint