SharePoint: New File Format Support for Document Translation

🚨 The Signal: SharePoint Online now supports document translation for additional file types, including markdown and various localization formats. This expands the range of content that can be automatically translated, potentially increasing data exposure risks if not properly governed.

The Impact

Content owners and security teams are affected by the expanded translation capabilities, which could inadvertently expose sensitive information if not properly secured.

• Content Owners: New file types can be translated, requiring awareness of data sensitivity.
• Security Teams: Expanded file type support necessitates review of DLP and sensitivity labels.
• Compliance Officers: Potential for sensitive data exposure in newly supported formats.
• IT Administrators: Need to ensure translation services align with data governance policies.

The Action

1. Review existing Microsoft Purview Data Loss Prevention (DLP) policies to ensure coverage for newly supported file types (xlf, tsv, md, etc.).
2. Verify Microsoft Purview Information Protection sensitivity labels are correctly applied and enforced on documents using these new formats.
3. Communicate to content owners about the expanded translation capabilities and the importance of classifying sensitive information.
4. Assess if any specific sites or libraries require restricted translation capabilities for sensitive content.

Domain: SharePoint · Impact: medium · Workload: SharePoint