Microsoft Teams: Usability and privacy improvements for live captions and live transcript in meetings

🚨 The Signal: Teams live captions are now scrollable, and copying captions is disabled by default. Live transcript panels no longer open automatically. These changes enhance privacy by limiting accidental data exposure and give users more control over meeting data.

The Impact

All users are affected by enhanced privacy controls, reducing the risk of sensitive information leakage from meeting transcripts.

• All users: Reduced risk of sensitive data exposure from meeting captions.
• Meeting organizers: Greater control over meeting data privacy settings.
• Compliance teams: Improved adherence to data handling policies.
• Security teams: Lowered risk of inadvertent information disclosure.

The Action

1. Review existing Teams meeting policies for transcription and captioning settings.
2. Communicate new default privacy settings for live captions and transcripts to users.
3. Update user training materials to reflect changes in accessing and managing meeting transcripts.

Domain: Teams · Impact: low · Workload: Teams