Microsoft Teams: Dedicated download option for tracking all registrations in Webinar

🚨 The Signal: Microsoft Teams webinars now offer a separate download for all registrants, distinct from attendees. This increases visibility into who intended to join, even if they didn't attend, potentially exposing more personal data.

The Impact

Event organizers and data privacy teams are affected by increased exposure of personal identifiable information (PII) for non-attendees.

• Event organizers: Increased PII handling for individuals who did not attend.
• Data privacy teams: New data source for PII, requiring review of retention and access policies.
• Compliance officers: Potential for non-compliance with data minimization principles.
• End-users (registrants): Their PII is now more persistently recorded, even if they don't attend.

The Action

1. Review existing data retention policies for webinar registration data.
2. Update privacy notices to reflect the collection and retention of registration data for non-attendees.
3. Educate event organizers on responsible handling and storage of registrant PII.
4. Implement or reinforce data loss prevention (DLP) policies for Teams webinar reports.
5. Assess the necessity of collecting all requested registration fields for webinars.

Domain: Teams · Impact: medium · Workload: Teams