SharePoint: eSignature - Free Text Field Support

🚨 The Signal: SharePoint eSignature now supports free text fields, allowing signers to input custom information. This increases the risk of collecting sensitive data without proper controls, potentially leading to data exfiltration or compliance issues.

The Impact

SharePoint administrators and security teams are affected by new data collection capabilities that increase data exfiltration and compliance risks.

• SharePoint Admins: Must review and update eSignature policies to prevent over-collection of sensitive data.
• Security Teams: Face increased risk of data exfiltration if free text fields are misused for sensitive information.
• Compliance Officers: Need to ensure data collected via eSignature adheres to regulatory and policy requirements.
• End Users: Could inadvertently expose sensitive personal or organisational data if not properly guided.

The Action

1. Review existing SharePoint eSignature policies for data collection scope.
2. Educate users on appropriate data types for free text fields in eSignatures.
3. Implement data loss prevention (DLP) policies to monitor and restrict sensitive data in SharePoint documents.
4. Regularly audit eSignature usage and collected data for compliance.

Domain: SharePoint · Impact: high · Workload: SharePoint