Microsoft 365: eSignature Smart Tagging for Electronically Signed Documents

🚨 The Signal: SharePoint now automatically tags electronically signed documents, adding 'Signed' metadata and optional columns for 'Electronically Signed' and 'Signature Provider'. This streamlines compliance tracking for e-signed content.

The Impact

Data governance teams are affected by enhanced visibility of e-signed documents, reducing compliance risk.

• Data Governance Teams: Improved visibility of e-signed documents reduces compliance risk.
• Compliance Officers: Easier identification of signed records supports audit readiness.
• Legal Teams: Streamlined tracking of legally binding documents enhances evidence management.

The Action

1. Review existing SharePoint document libraries for e-signed documents and observe new tags.
2. Communicate new automatic tagging capabilities to data governance and compliance teams.
3. Consider adding 'Electronically Signed' and 'Signature Provider' columns to relevant document libraries for enhanced visibility.
4. Update internal documentation regarding e-signed document handling and metadata.

Domain: SharePoint · Impact: low · Workload: SharePoint