Microsoft Purview: Data Lifecycle Management - Archive OneDrive and SharePoint files under retention

🚨 The Signal: Microsoft Purview now archives inactive OneDrive and SharePoint files based on retention policies to lower-cost storage. This maintains compliance, discoverability, and improves Copilot result relevance by reducing noise from stale data.

The Impact

Data owners and compliance teams are affected, with a low security risk related to ensuring correct retention policies are applied.

• Compliance teams: Risk of misconfigured retention policies leading to data loss.
• Data owners: Risk of incorrect archiving affecting data access or discoverability.
• Security teams: Low risk, primarily ensuring data integrity during archiving.

The Action

1. Review existing Purview Data Lifecycle Management retention policies for OneDrive and SharePoint.
2. Define or update policies to include archiving actions for inactive content.
3. Test archiving policies on a small scale before broad deployment.
4. Monitor archiving job status and compliance reports in Microsoft Purview.

Domain: Purview · Impact: low · Workload: Microsoft Purview