Microsoft Teams: Ability for IT admins to customize the user notification messages for recording and transcription in calls

🚨 The Signal: Admins can now customize Teams call recording and transcription notifications. This improves user awareness of data capture, enhancing transparency and potentially reducing inadvertent information disclosure.

The Impact

All Teams users are affected, with a minor positive security impact due to clearer data capture notifications.

• End Users: Better understanding of when calls are recorded or transcribed, reducing privacy concerns.
• Admins: Ability to customize messages, aligning with organizational communication standards.
• Security Team: Enhanced transparency can reduce risks of accidental information sharing.

The Action

1. Navigate to the Microsoft Teams admin center.
2. Go to Meetings > Meeting policies.
3. Select or create a policy.
4. Under 'Audio & video', locate 'Recording & transcription notification message'.
5. Customize the message text as required and save the policy.

Domain: Teams · Impact: low · Workload: Teams