Microsoft Teams: Meeting participants can request collaborative annotation sessions

🚨 The Signal: Teams meetings now allow any participant to request collaborative annotation, requiring presenter approval. Organizers can limit this to only the active sharer, impacting data integrity and potential for unapproved content.

The Impact

All Teams meeting participants are affected, with a moderate risk of unauthorized or inappropriate content being added to shared screens if not properly managed.

• End Users: Can request to annotate, potentially adding unapproved content.
• Presenters: Must approve annotation requests, adding a new responsibility.
• Organizers: Need to configure annotation settings to mitigate risks.
• Security Teams: Must ensure policies align with data integrity requirements.

The Action

1. Review existing Teams meeting policies for 'Who can annotate' settings.
2. Communicate the new annotation request feature to users and presenters.
3. Educate organizers on configuring the 'Who can start annotations' setting under Meeting Options > Participation.
4. Consider setting 'Who can start annotations' to 'Active sharer' by default via Teams meeting policies if broad annotation is not desired.

Domain: Teams · Impact: medium · Workload: Teams